Abstract style sheet

The research abstracts are not to be thought of as abstracts that you might submit to a technical conference in your field. On the contrary, these abstracts should be written to an audience of technically savvy readers who are not experts in your field.

As a result, the abstract requires:

  • Sufficient context explaining the general field of application;
  • The problem that you are trying to solve;
  • The impact of identifying a solution;
  • High-level technical description of significant methods and techniques;
  • Avoidance too many details;
  • A sense of some results that you have obtained and their relevance.

The abstracts will be published in color and thus should contain 1-2 attractive color figures. The goal is to:

  • Attract readers to your abstract;
  • NOT to provide very detailed technical information that a general reader might not be able to comprehend.

These abstracts are not refereed publications. There is no need to back up your statements with references to the general literature. It is preferable to include 2-3 references to your work or the work of your group or close collaborators through which readers can learn more about your project.

Instructions and examples for references can be found here.

Abstracts are formatted to fit on one page. There is space for 300 words plus figures and captions that fit within a space of 3.5 inches × 6.5 inches. Figure captions should be about 20-40 words in length.

Image file requirements

  • Submit all images as separate image files when submitting your abstract.
  • You will not be able to embed images in .rtf files; upload your image files separately.
  • Submit image files that are no less than 1600 pixels in any dimension.
  • Try to submit images that are as close to a square in shape as possible.
  • PNG, JPEG, GIF, TIF, or EPS files are acceptable.

To find out the file size and dimensions of an image that is stored on your computer:


  1. Open the file where the image is saved
  2. Place your cursor over the image icon, and right-click
  3. Choose "Properties"
  4. Click the "Details" tab
  5. Scroll down to the Image section to view the image dimensions


  1. Open the file where the image is saved
  2. Place your cursor over the image icon, and control-click
  3. Choose "More Info"
  4. Find the dimensions

Figures and captions

  • Number figures consecutively in a separate series.
  • Number figures in the order of their reference in the text (e.g., Figure 1, Figure 2).
  • Hyphenated numbers should not be used.
  • Figure captions should be no more than 40 words in length.
  • A figure should be referenced in the text by the word Figure and its number only (e.g., see Figure 1).
  • It is okay to label the first figure in a clause with the letter a, preceded by the clause number (e.g., Figure 1a, Figure 1b, Figure 1c).

File naming conventions

  • Please use only lower-case letters for file names.
  • Name your abstract files as  “lastname_titlekeyword.rtf” before submitting.
  • Lastname is last name of the lead author (student, postdoc). An example is “cortes_vibrationsensor.rtf.”
  • The first figure accompanying each abstract is lastname_titlekeyword_01.jpg or lastname_titlekeyword_01.png.
  • The second figure should be named lastname_titlekeyword_02.jpg or lastname_titlekeyword_02.png.
  • The third and any other consecutive figures should be named lastname_titlekeyword_03.jpg.

Submit an abstract